At our school, some teachers click ReplyAll unthinkingly to many e-mails, causing 100 people to receive irrelevant (and sometimes inappropriate) replies. I would like to provide some constraints or reminders, so that a ReplyAll button requires an extra thoughtful step, in hopes of reducing the irrelevant spray of replies.
One simple but over-general answer is to automatically display a confirmation dialogbox after clicking ReplyAll. In My Humble Opinion, that is not too irritating to always confirm after clicking ReplyAll. However, it could become a Settings option, either as a personal or domain-wide setting.
Another option would be for the system to analyze how many recipients are addressed in the reply, and prompt for confirmation if there are “too many” – just as the system now prompts for confirmation if I reply to an out-of-domain address. (How many is too many? again, a domain-wide Setting is a logical place, with 10 as a reasonable default value).
Yes, the Group offers a setting to force repliesOnlyToAuthor, but that has different unanticipated consequences.
Another option would be for the system to analyze how many recipients are addressed in the reply, and prompt for confirmation if there are “too many” – just as the system now prompts for confirmation if I reply to an out-of-domain address. (How many is too many? again, a domain-wide Setting is a logical place, with 10 as a reasonable default value).
Yes, the Group offers a setting to force repliesOnlyToAuthor, but that has different unanticipated consequences.
Further, the above analysis of number of reply-recipients might have to dig deep to tally all the recipients if a group is in the list….but that’s a fine point, to be clarified by the implementors.
I have submitted this suggestion to the google G-Suite admin group. But in the meantime, I would appreciate helpful system-setting suggestions that could reduce the number of ReplyAll occurrences
(Please, no snarky suggestions about blocking the accounts!).
(Please, no snarky suggestions about blocking the accounts!).
Comments
Post a Comment